Common Proposal Elements

  Proposal Application

Many agencies require a proposal application with the signature (either ink or electronic) of an authorized institutional representative, Research Development Officer. Most agencies incorporate the cover or title page into their electronic Research Administration (eRA) submission portal.  A cover or title page typically includes information about the proposal and the institution along with the authorized institutional representative's signature.

Common Page Elements

  Abstract

Each funding opportunity stipulates what is required in the project abstract. This is probably the most important part of the proposal, since it provides a first impression for the reviewer. Generally, this is a one-page document that summarizes the proposal. Even if it normally appears first in the proposal package, most grant seekers write it last. The abstract is a concise description of the project covering objectives, need, methodology, dissemination plans and expected outcomes. It may also provide a statement on the intellectual merits of the proposed project and the broader impacts of the proposed activity.

  Project Narrative

This section provides a clear description of the general plan of work/activities that will be undertaken. Generally, the PI includes information that answers the following:

• Why is this project important?
• What do I want to do?
• Why do I want to do this proposed project?
• How do I plan to do this project?
• How do I evaluate my success?
• What are the benefits to my research and that of others?

  References Cited

Each reference must include the names of all authors (in the same sequence in which they appear in the publication), the article and journal title, book title, volume number, page numbers and year of publication. If the document is available electronically, the website address also should be identified. To know more about data management and citation, refer Data Management Planning and Data Citation.

  Project Budget

External funding agencies review hundreds of proposals annually and are proficient at comparing levels of funding requested to perform the research work proposed. The budget section of the proposal should reflect, as accurately as possible, the funding needed to carry out the proposed project. The PI should neither overestimate the funds required nor underestimate budgetary needs — either of which may lead to rejection. Additionally, the PI should not provide cost-sharing if it is not required by the funding agency, as it affects the university’s ability to negotiate for a higher indirect cost rate. See develop your budget for more details.

  Biographical Sketch of Key Personnel

PI and other key personnel biographical sketches or curriculum vitae may be required by some funding agencies or program announcements. Depending on the sponsor, a biosketch may be a paragraph, or as comprehensive as the PI deems appropriate.

  Current and Pending Support
  Information for Key Personnel

A current and pending support page may be required by some funding agencies or program announcements. The format of information on a PI’s current grants, time commitments or scholarly activities, as well as proposed grant/contract projects varies.