Website Accessibility & Scanning

Minutes: July 26, 2024

Announcements:

• CO update
  • CO and Campuses are going to be re-evaluationg current status levels for the November ATI audit. This may result in downgrades of a past level, but it is meant to bring a reality of what's happening now back to the CO. This is not always a bad thing in that if we need extra support, we want to show that we have a need to help reach the next level of maturity.
  • Talked about reporting process and they have some issues that they are bringing ATI awareness and bring resources and bring different needs to the campus
  • Changing the standards from WCAG 2.0 to WCAG 2.1, CO is updating their ATI website
  • Hiring more personnel at the CO for ATI support
• WebAIM Document Accessiblity Training
  • WebAIM Document Accessibility Training - Word, Powerpoint, and Acrobat
  • Sign up for training we want to encourage anyone who deals with documents to learn about accessiblity
  • Word, powerpoint, document training
  • Registration link is on the Teams Channel as well - the question about ATI can also be posted on the teams channel if you are looking to get faster responses
• Pope Tech Update
  • We are working on the integration with PopeTech and Service Now
  • If all the errors are not fixed in PopeTech the site will be reported as failing
  • If you are looking at the Campus Sites list and need changes made or see sites failing please get those sites passing. If there are changes that need to be made then send updates to Raven so she can work to fix the issues
  • CSUF is using WCAG 2.2 in PopeTech and that’s better for our campus to ensure a greater degree of accessibility
  • We have turned on Auto Crawling and we’re planning to turn on Auto scanning soon. We are waiting on some bugs to be worked out in the automatic upload process before doing that so keep going into PopeTech and running scans. The automatic crawling and scanning are there to help you but need to be reviewed. Make sure you're logging in and reviewing any errors. Fixing issues is how you'll get your sites passed.

Q/A Session:

Where are Google Docs at for accessibility?

Google Docs share the same accessibility standards as Word / Excel and using headers, tables, and other items would have the same set up.

Is the schedule of scanning still the same (Jan / May / Oct)?

Yes but we are now automatically scanning up the sites and then uploading the results directly into service now so ATI leads do not need to do that anymore.

ATI learning Minute by Jonni Taylor

Accessible Tables:

When using a table on a website or in a document, it requires Captions and Headers. Even if you have a heading above the table you still have to include a Caption.

Table headers can go across or down, or both. Table headers need to have defined cells so screen readers can read those headers to users when they go cell by cell. You can set header cells by right clicking and setting the cell type to header.

If you need help with tables, reach out to Jonni and she can help you understand the setup and usage of tables. This includes tables in web and / or other products like Word / Powerpoint / Acrobat

Resource:

WebAIM Conference August 27-28

WebAIM is partnering with PopeTech they will be covering topics, its free, and we encourage everyone to look at it and learn more.

Canceled: June 2024

• We are waiting to get more updates from the CO as they start up again with their monthly COP web meetings. This meeting will be rescheduled to July 2026

Minutes: April 25, 2024

State of PopeTech

• Site Review: Do we have all your sites listed?
• Request Training: Understanding how to read your scans

Teachable Moment

• Low Contrast Errors

Template Updates

• Get on Teams web group for notifications
• Updates on Campus Templates and how to do it
• DG-CampusCMS-Accessibility | General | Microsoft Teams

Update on Communities of Practice at Chancellor's Office (CO)

• New leader for ATI at CO
• Meetings coming soon

Questions?

Minutes: October 26, 2023

Announcements:

• CS - Officially Retired
• PopeTech - Where are we now?
• List of Technical Contact per Dept.
• Webinar: Headings, Tables and Lists, and Forms Nov 2 (10am-11:30 am)

Only 5 seats available

• Broken Links - Sent by ‘Web Team assistant’

ATI learning Minute by Jonni Taylor

We will cover tips and guidelines on specific issues related to digital accessibility each meeting in bite sized chunks.

Resource:

• PopeTech Newsletter
• Intro to Web Accessibility