Faculty Evaluations

Our office oversees the evaluation of tenure-track faculty (probationary and tenured) as well as lecturers (temporary faculty).

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FOR REVIEWERS

2024-2025 Evaluation Timetables

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timetables

RTP Timetables for Tenure-Track Faculty

All actions are to be completed by 5pm (the end of the business day) on the day listed. Evaluation and recommendation documents are to be uploaded and distributed through Interfolio. Upon distribution, the 10-calendar-day rebuttal period commences. Cases should be forwarded to the next review step once the rebuttal/meeting form is submitted (do not wait for the deadline when the candidate submits early). When the Department Chair is ineligible to participate, candidates submit to their Dean who will declare those portfolios complete. The following timetables for the evaluation of probationary and tenured faculty comply with Articles 13.5, 13.12, 13.13, 13.18, 14.5, 14.9, 15.4, and 15.5 of the Collective Bargaining Agreement as well as UPS 210.000.

Timetable 1: Full Performance Review of Second-Year Probationary Faculty
Action	Date Due
Interfolio packet due to Chair	Monday, Sept. 16, 2024
Chair declares complete and forwards case for department review	Friday, Sept. 20, 2024
DPC evaluation & recommendation and Chair evaluation due to candidate	Thursday, Oct. 10, 2024
Chair recommendation due to candidate	Monday, October 21, 2024
Case forwarded by Chair for Dean review	Thursday, October 31, 2024
Dean evaluation/recommendation due to candidate	Friday, November 15, 2024
Case forwarded by Dean for FAR audit	Monday, November 25, 2024
Deadline for candidates to submit added material to FPC	Monday, December 2, 2024
FPC evaluation/recommendation due to candidate (if required)	Monday, December 16, 2024
VPSA evaluation/recommendation due to candidate (if CAPS)	Tuesday, January 14, 2025
Provost’s decision to candidate	Thursday, February 13, 2025

Timetable 2: Full Performance Review of Probationary Year 3-6 and Tenured Faculty
Action	Date Due
Early Tenure/Promotion & Promotion request form due to FAR	Tuesday, September 3, 2024
Interfolio packet due	Tuesday, October 1, 2024
Chair declares complete and forwards case for department review	Wednesday, October 9, 2024
DPC evaluation & recommendation and Chair evaluation due to candidate	Tuesday, November 5, 2024
Chair recommendation due to candidate	Friday, November 15, 2024
Case forwarded by Chair for Dean review	Monday, November 25, 2024
Dean evaluation/recommendation due to candidate	Friday, January 31, 2025
Case forwarded by Dean for FAR audit	Monday, February 10, 2025
Deadline for candidates to submit added material to FPC	Monday, April 7, 2025
FPC evaluation/recommendation due to candidate (if required)	Tuesday, April 15, 2025
VPSA Recommendation Report due to candidate (if CAPS)	Monday, April 28, 2025
Provost’s decision to Probationary Year 3-6 candidates	Friday, May 30, 2025
Provost’s decision to Tenured candidates	Friday, June 13, 2025

Timetable 3: Abbreviated Review of Probationary Year 3 and 5 Faculty
Action	Date Due
Interfolio packet Due	Tuesday, October 1, 2024
Chair declares complete and forwards case for department review	Wednesday, October 9, 2024
Chair and DPC both produce written statement on progress to tenure	Wednesday, November 6, 2024
Dean produces written statement on progress to tenure and forwards case to FAR	Monday, February 3, 2025
Provost’s letter and copy of written statements to candidate	Friday, March 14, 2025

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timetables

Post-Tenure Review Timetable for Tenured Faculty

UPS 210.020 Periodic Evaluation of Tenured Faculty and Article 15.35 of the Collective Bargaining Agreement require post-tenure review of tenured faculty at least once every five years. Candidates shall submit their materials through Interfolio to be evaluated by their Post-Tenure Review Committee (PTRC) and Dean. After the PTRC and Dean’s written statements have been distributed to the candidate, a meeting can occur. Candidates will then have up to ten days to submit any response. The following timeline shall be employed.

Timetable 1
Action	Date Due
Interfolio packet Due	Tuesday, October 1, 2024
Chair declares complete and forwards case for review by Post-Tenure Review Committee (PTRC) and Dean	Thursday, October 10, 2024
PTRC uploads their written statement to Interfolio	Tuesday, December 3, 2024
Dean uploads and distributes their and the PTRC’s written statements to candidates	Monday, April 7, 2025
Chair and Dean meetings with candidates completed	Monday, May 12, 2025
Dean administers rebuttal period	Closes 10 calendar days after meeting

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timetables

Lecturer Timetables for Temporary Faculty

Initial evaluation must occur during the second semester of teaching, regardless of a break in service. Lecturers should be employed at the University during the semester they are evaluated and are only to be evaluated once per academic year. All actions are to be completed by 5pm (end of business day) on the day listed. Evaluations are to be uploaded and distributed through Interfolio. Upon distribution, the 10-calendar-day rebuttal period commences. Cases should be forwarded to the next review step once the rebuttal/meeting form is submitted (do not wait for the deadline when the candidate submits early). The following timetables for the evaluation of Lecturers (“temporary faculty”) comply with Articles 15.4 and 15.5 of the Collective Bargaining Agreement as well as University Policy Statement 210.070.

Timetable 1 is to be used in the following instances:

when Fall 2024 is the second semester of employment for a new lecturer, or
when the lecturer is due for an evaluation, but will not be teaching in Spring 2025

Timetable 1: Fall 2024 Evaluations
Action	Date Due
Lecturers are notified of required evaluation	Friday, August 30, 2024
Interfolio packet due to Chair	Tuesday, October 1, 2024
Chair confirms and forwards case for departmental review	Wednesday, October 9, 2024
Department Peer Review Committee (DPRC) evaluation due to candidate	Tuesday, November 5, 2024
Rebuttal period for DPRC evaluation expires	Friday, November 15, 2024
Chair evaluation due to candidate	Monday, December 2, 2024
Case forwarded by Chair to Dean	Thursday, December 12, 2024
Dean evaluation due to candidate	Monday, January 6, 2025
Case forwarded by Dean to FAR	Thursday, January 16, 2025

Timetable 2 is the default timetable and should be used unless one of the instances above applies

Timetable 2: Spring 2025 Evaluations
Action	Date Due
Lecturers are notified of required evaluation	Tuesday, December 17, 2024
Interfolio packet due to Chair	Monday, February 17, 2025
Chair confirms and forwards case for departmental review	Monday, March 3, 2025
Department Peer Review Committee (DPRC) evaluation due to candidate	Friday, April 11, 2025
Rebuttal period for DPRC evaluation expires	Monday, April 21, 2025
Chair evaluation due to candidate	Friday, May 2, 2025
Case forwarded by Chair to Dean	Monday, May 12, 2025
Dean evaluation due to candidate	Friday, June 6, 2025
Case forwarded by Dean to FAR	Monday, June 16, 2025
Case forwarded by FAR to Vice President (Range Elevations only)	Friday, June 20, 2025
Vice President decision due to candidate (Range Elevations only)	Monday, June 30, 2025

Note: Deans do not typically participate in the annual periodic evaluation of part-time lecturers. In instances in which the DPRC’s or Chair’s ratings are less than Satisfactory, these files shall be forwarded to the Dean.

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timetables

timetables

Policy Documents

RTP-UPS 210.000 opens in a new window PDF file type (5/8/2023 Version)
RTP-UPS 210.002 opens in a new window PDF file type (3/22/2023 Version)
PTR-UPS 210.020 opens in a new window PDF file type (1/25/2023 Version)
Lecturers-UPS 210.070 opens in a new window PDF file type (12/16/2024 Version)
UPS 210.080 opens in a new window PDF file type Classroom Observations (7/1/2019 Version)
SOQ-UPS 220.000 opens in a new window PDF file type (2/17/2020 Version)

Evaluation Resources

Departmental Personnel Standards (DPS)

Copies of the most recently approved Departmental Personnel Standards are available below for download and reference.

DPS INFORMATION

Department Standards for Lecturer Faculty (DSLF)

Evaluations for part-time and full-time temporary faculty (lecturers, temporary counselors, temporary librarians).

DSLF INFORMATION

Student Opinion Questionnaires (SOQ)

SOQ resources, contact information and blank SOQ forms for each college.

SOQ INFORMATION

Screenstep Tutorials

Screenstep tutorials for lecturer, RTP and PTR evaluations.

SCREENSTEPS INFORMATION opens in a new window

COVID-19 Information

The unexpected and unprecedented circumstances surrounding the COVID-19 crisis has led to an opportunity to alter your normative evaluation process.

Choice to Exclude Spring 2020 SOQs and Grade Distribution Data

All faculty members are provided with the option to exclude the Student Opinion Questionnaires (SOQs) and/or Grade Distribution Data (GDD) from any courses taught in Spring 2020 from their Working Personnel Action Files of future evaluations. Faculty shall complete the form linked below and submit it in their Working Personnel Action Files in lieu of specific course SOQs and/or GDD from Spring 2020 if they choose to exercise this option.

SPRING 2020 SOQ EXCLUSION FORM opens in a new window PDF file type